Our regular meetings

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Good communication is key for any team, and this is even more true for (partly) remote teams.

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🙋🏽‍♀️ Stand-Up

A Stand-up is a space where everyone can share what they're working on, align with other team members, ask for help or give updates on topics that concern the team. A Stand-up is short and everyone can participate. Depending on the team, some have daily stand-ups and others work better with weeklies (weekly planning).

🗓 Weekly Planning

To ensure that everyone is working on tasks that matter, we encourage team leads to meet with their team members at least once a week. The purpose of these weeklies is to clarify objectives and to specify and prioritize tasks for the following week. It's the responsibility of the team leads to ensure these meetings take place - whether that may be a Sales check-in in the beginning of the week or a Customer Success check-out at the end of the week.

🤝 All-Hands

On the last Thursday of every month, we come together to check-in on our progress regarding the company and team goals (OKRs). It’s a space where each department can share their successes and updates, which ensures that everyone at Evermood is on the same page.

🏛️ Town Hall

On the second Thursday of every month, we come together in an open, question-focused format that allows everyone on the team to anonymously raise concerns, ask questions and get more detailed information from our managing director Marie on whatever is important and/or interesting to them. It’s a safe space for discussion, exchange and challenging the status quo.

Meeting Culture

In a partly remote team, it's even more important than usual to have a robust and productive meeting culture. This means that they should be scheduled beforehand, have a clear agenda, responsibilities, and minutes.

How to run effective meetings in 10 steps

  1. A moderator (ideally not the managing director) leads through the meeting
  2. All participants know why the meeting exists
  3. All participants are relevant for the meeting
  4. The meeting begins with a mental check-in of all participants
  5. All participants have their say without interruption
  6. All participants are attentive (No smartphones)
  7. Comprehension questions are always welcome
  8. One person (not the moderator) keeps a record
  9. All participants leave the meeting with specific next steps
  10. The meeting ends with a mental check-out of all participants

Feedback Culture

Since we strive to grow everyday - as individuals, as teams and as a company - we love feedback! 💛

What is so great about feedback?

⭕ 360° feedback

The purpose of this survey is to reflect on one's own and other team members' professional and personal behavior, which will highlight opportunities for growth as well as progress made. It serves as one of the bases for the feedback sessions.

☕ 1on1s

A 1on1 always takes place between one team member & their team lead.

The purpose of 1on1s is to ensure that every team member is satisfied and engaged with their work and feels valued and heard. It is also a space for tracking the progress towards the team member's goals, and for bottom-up feedback.

1on1s are more informal than other meetings and are encouraged to take place in a comfortable setting – e.g. on a walk, while having a coffee/ tea, or similar.

📈 Regular team survey

At Evermood, feedback goes both ways! That means, team members are encouraged to raise their concerns and ideas about the workplace on a regular basis.

The purpose of this survey is to assess the team's satisfaction with their work, the team and the culture in a more quantifiable way than just 1on1s. This serves as a base for targeted discussions and measures to improve the workplace conditions and culture.

💬 Feedback sessions

The purpose of a feedback session is: